Creating message signatures in Outlook 2016
What is Email signatures?
An email signature appears at the bottom or side of the message form and often contains contact details of the sender; name, contact details, company logo and location (optional), website URL and other desired information.
Some even contain the sender’s favourite inspirational or funny quote. The simpler the email signature is, the better, as it is not really what the recipient will be looking for when they read your message, and if they do look at it, they will most likely just want to find your contact and locations details, and move on without giving it a second thought. You really don’t want to clog your recipient with too much unnecessary information.
In Outlook 2016, you can add a signature automatically to all outgoing emails.
First, you need to create a signature file and add it to Outlook 2016.
Create a Signature
Open the Options dialogue box by selecting the File tab and clicking on Options on the ribbon at the top of the page
If you work in a company where everyone else uses the same email signature, you can simply copy the signature from an email you receive from one of your co-workers and paste in the Edit Signature text box.
Also remember that most people access their emails on their phones and will therefore be unimpressed with any fancy formatting you put into your signature.
Simple is always best.