Outlook Keyboard Shortcuts
Many users prefer using their keyboard while using Outlook or Webmail, which makes them more productive and efficient during their daily tasks.
Most used Shortcuts for Outlook app for windows:
Action | Keyboard shortcut |
Close | Escape or Enter |
Go to Home tab | Alt+H |
New message | Ctrl+Shift+M |
Send | Alt+S |
Insert file | Alt+N, A, F |
New task | Ctrl+Shift+K |
Delete | Delete (when a message, task, or meeting is selected) |
Search | Ctrl+E Alt+H, R, P |
Reply | Alt+H, R, P |
Forward | Alt+H, F, W |
Reply All | Alt+H, R, A |
Copy | Ctrl+C or Ctrl+Insert Note: Ctrl+Insert is not available in the Reading pane. |
Send/Receive | Alt+S, S |
Go to calendar | Ctrl+2 |
Create appointment | Ctrl+Shift+A |
Move to folder | Alt+H, M, V, select folder from list |
Attachment SaveAs | Alt+JA, A, S |
Search for a message or other item | Ctrl+E |
Create an appointment | Ctrl+Shift+A |
Create a contact | Ctrl+Shift+C |
Create a folder | Ctrl+Shift+E |
Create a meeting request | Ctrl+Shift+Q |
Create a message | Ctrl+Shift+M |
Switch to Inbox | Ctrl+Shift+I |
Send | Alt+S |
Reply to a message | Ctrl+R |
Reply All to a message | Ctrl+Shift+R |
Forward a message | Ctrl+F |
Mark a message as not junk | Ctrl+Alt+J |
Check for new messages | Ctrl+M or F9 |
Mark as read | Ctrl+Q |
Mark as unread | Ctrl+U |
Ctrl+P | |
Find a contact | F11 |
Most used Shortcuts for Webmail (OWA):
Action | KEYBOARD SHORTCUT |
Add attachment | Alt, then H, and then AF simultaneously |
Bold | Ctrl+B |
Close message | Esc |
Copy | Ctrl+C |
Create new email message | Ctrl+N |
Create new item | Ctrl+N |
Delete message or item | Delete |
Forward message | Ctrl+F |
Forward mail as an attachment | Ctrl+Alt+F |
Go to calendar | Ctrl+2 |
Insert file |
Alt+N, then AF simultaneously to Attach File in new message Alt+N, then AM simultaneously to insert Outlook Item in new message Alt+N, then AA simultaneously to insert Business Card in new message Alt+N, then AA simultaneously to insert Calendar in new message |
Move to folder | Ctrl+Shift+B |
Open | Enter |
Read email message | Enter |
Reply all to email message | Ctrl+Shift+R |
Reply to email message | Ctrl+R |
Search | Ctrl+E |
Send email message | Alt+S |
Send/receive | F9 |
Create new message. | Ctrl+N or N |
Forward selected message. | Ctrl+Shift+F |
Close new message | Esc |