Outlook Keyboard shortcuts

Outlook Keyboard shortcuts

Tags: webmail, outlook, keyboard shortcuts, OWA

Many users prefer using their keyboard while using Outlook or Webmail, which makes them more productive and efficient during their daily tasks.

 

Most used Shortcuts for Outlook app for windows:

 

Action Keyboard shortcut
Close Escape or Enter
Go to Home tab Alt+H
New message Ctrl+Shift+M
Send Alt+S
Insert file Alt+N, A, F
New task Ctrl+Shift+K
Delete Delete (when a message, task, or meeting is selected)
Search Ctrl+E Alt+H, R, P
Reply Alt+H, R, P
Forward Alt+H, F, W
Reply All Alt+H, R, A
Copy Ctrl+C or Ctrl+Insert

Note: Ctrl+Insert is not available in the Reading pane.

Send/Receive Alt+S, S
Go to calendar Ctrl+2
Create appointment Ctrl+Shift+A
Move to folder Alt+H, M, V, select folder from list
Attachment SaveAs Alt+JA, A, S
Search for a message or other item Ctrl+E
Create an appointment Ctrl+Shift+A
Create a contact Ctrl+Shift+C
Create a folder Ctrl+Shift+E
Create a meeting request Ctrl+Shift+Q
Create a message Ctrl+Shift+M
Switch to Inbox Ctrl+Shift+I
Send Alt+S
Reply to a message Ctrl+R
Reply All to a message Ctrl+Shift+R
Forward a message Ctrl+F
Mark a message as not junk Ctrl+Alt+J
Check for new messages Ctrl+M or F9
Mark as read Ctrl+Q
Mark as unread Ctrl+U
Print Ctrl+P
Find a contact F11

 

 

Most used Shortcuts for Webmail (OWA)

 

 

Action KEYBOARD SHORTCUT
Add attachment Alt, then H, and then AF simultaneously
Bold Ctrl+B
Close message Esc
Copy Ctrl+C
Create new email message Ctrl+N
Create new item Ctrl+N
Delete message or item Delete
Forward message Ctrl+F
Forward mail as an attachment Ctrl+Alt+F
Go to calendar Ctrl+2
Insert file
  • Alt+N, then AF simultaneously to Attach File in new message
  • Alt+N, then AM simultaneously to insert Outlook Item in new message
  • Alt+N, then AA simultaneously to insert Business Card in new message
  • Alt+N, then AA simultaneously to insert Calendar in new message
Move to folder Ctrl+Shift+B
Open Enter
Read email message Enter
Reply all to email message Ctrl+Shift+R
Reply to email message Ctrl+R
Search Ctrl+E
Send email message Alt+S
Send/receive F9
Create new message. Ctrl+N or N
Forward selected message. Ctrl+Shift+F
Close new message Esc