Migrating Emails from your current email provider to WorldPosta

Migrating Emails from your current mail provider to WorldPosta

You can migrate your emails from a cloud-hosted mail service provider (such as Google G Suite, Zoho mail, Intermedia, and Rackspace) via IMAP connection (Server-to-server migration).

WorldPosta currently supports IMAP migration, if you want to perform a POP migration, please contact our support [email protected]

Getting started with your data migration:

 

The following details are needed before you start the migration process:

  • Source User Name: the email address you want to transfer data from.
  • Source password: the password of the email you want to transfer data from.
  • Server type: choose your current service provider server type. ( Goole or other providers)
  • Server name: server names varies from service provider to another for example:
  • Gmail IMAP Incoming mail server: imap.gmail.com
  • GoDaddy IMAP incoming mail server: imap.secureserver.net
  • Office 365 IMAP incoming mail server: outlook.office365.com
  • Yahoo! IMAP incoming mail server: imap.mail.yahoo.com
  • If you don’t know your email service provider’s IMAP server,check your current incomin mail server on 
    Outloolk.
     if you still don't know, Contact us [email protected]
  • Security: SSL and non-SSL are supported.
  • Server port: usually 993 for SSL 143 for Non-SSL
  • Destination mail Id: the email address you want to transfer data to (Your Email on WorldPosta)
  • Destination password: the password of the email address you want to transfer data to.

Add New Migration:

To add a new migration, you need to add the source of the server that you want to migrate data from.

How to add a new migration:

1. Login to WorldPosta Control panel (admin.worldposta.com)

2. From the Control Panel sidebar, click on Email Migration > Migrations

3. Click on Add-Migration Button.


A new migration form will appear…

(A) Migration Name: add a name/ title for the migration.

(B)Migration Protocol: Choose the migration protocol (IMAP or POP)
NOTE: WorldPosta currently supports IMAP migration, if you want to perform a POP migration, please contact our support [email protected]

(C) Maximum Connection Limit: the number of maximum connections accepted by the server to perform migration simultaneously for users, if you provide 3 as the maximum connection limit, the process will start in parallel for 3 users.

(E) Exclude Folder List: you can exclude some folder like “Spam” or “Junk” to make the migration process faster, or you can create a folder and move messages that you don’t want to transfer. (Not required)

(F) Black Out Time: you can set the blackout time to stop migration during a specific time, for example: when your server is overloaded you can pause the migration to avoid any failure. (Not required)

(G) Time Zone: provide your time zone to determine the time intervals for the migration pausing time. (Not required)

4. When you finish, Click Next.

Migrate Accounts:

Now, you can set accounts to transfer its data from your current email provider to WorldPosta, you can add accounts one by one, or you can upload bulk accounts.

How to Add Accounts:

1. After you click Next in the previous step, the following screen will appear, Click on Add Accounts.

 

 

To add accounts one by one:

1. Click on Add Account

The Add Account Form will appear…

 

 

(A) Source User Name: the email address you want to transfer data from. (required)

Source password: the password of the email you want to transfer data from. (required)

(B) Server type: choose your current service provider server type. (required)

(C) Server name: server names varies from service provider to another(required)

  • Gmail IMAP Incoming mail server: imap.gmail.com
  • GoDaddy IMAP incoming mail server: imap.secureserver.net
  • Office 365 IMAP incoming mail server: outlook.office365.com
  • Yahoo! IMAP incoming mail server: imap.mail.yahoo.com

If you don’t know your email service provider’s IMAP server, Contact us

(D) Security: SSL and non-SSL are supported. (required)

(E) Server port: usually 993 for SSL
143 for Non-SSL (required)

(F) Destination mail Id: the email address you want to transfer data to. (required)

(G) Destination password: the password of the email address you want to transfer data to. (required)

(H) Destination server: Type imap.worldposta.com

(I) Destination Security: choose the Destination Security and type the Destination Port

 

(K) choose options: (Not required)
In Gmail, worldposta use “Important” and “Starred” tags for messages, you can choose to Flag it by checking the boxes

(L) Folder options: (Not required) include all folders or a specific folder.

(M)Include/Exclude Folder List: (Not required) choose all folders to include/ exclude from migration, depending on File Option selected above

(N)Date Range: (Not required) Select data range to transfer (All emails or specific time period.)

(o) Add Header: (Not required) check this box if you want to include message header in the migration.

(p) Max days: (Not required)  the number of days you want to transfer its messages.

(Q) Max Errors: (Not required)  the maximum errors number to occur without stopping the migration.

To add bulk accounts:

If you have a big number of users, you can simply download a .CSV File and fill, and then upload them as a bulk.

To upload accounts as a bulk:

Simply, click on Upload Bulk Accounts, and upload the .CSV file containing all the data for all of your users.

Click Choose File to upload.CSV file, then click on Add Bulk Accounts.

Start Migration Process

Navigate to Migrate Data page. Ensure that the source passwords are not changed after adding the users for migration. The password should be the same until the entire migration process is completed. You can add multiple migrations from different servers or from the same server for different sets of users to have a phased and planned migration.

You’ll find the list of the migration you added.

1. Click Start link across the migration you have just added to start the migration.

2. The Migration will be scheduled and the status will be ‘In Progress’ for the migration that is currently running.

 

 

Note: If you have multiple accounts, you can manage more than one (Abort, Start or delete), by checking them  and clicking on Abort, Start or delete.

 

 

You can also:
(A) Edit Account
(B) download logs