Imagine you’re in the middle of a high tension project and you need to communicate something of critical urgency with your team. You could simply send a plain email and hope they don’t ignore it. However, wouldn’t you rather show them the importance and urgency of reading said message immediately it hits their inbox? Setting the importance level to high tells your co-workers that they need to stop Facebooking and read your email immediately.
Outlook 2016 provides three importance levels: Low, Normal and High. To set the priority level for an email, follow these steps:
A quicker way to set your email’s importance level is to use the buttons on the Message tab ribbon. The red exclamation mark prioritizes your message as High priority, while the blue arrow pointing downwards assigns Low importance to your message.
Some messages require special handling due to their nature. For example if you are a government employee sending out classified documents for your boss to approve, you may want to mark your mail as Confidential. Besides Normal, you can mark your message as Personal, Private or Confidential.
The steps to marking your message’s sensitivity level are the same as the ones mentioned above for setting priority.
Click the arrow next to Sensitivity to select your preferred setting.
Just so you know, unless you work in a highly secretive organization, you’ll hardly ever need to change your message sensitivity level. After all, setting the sensitivity level doesn’t actually come with any restrictions for the recipient. All it does is notify them that the nature of the message content might be Personal, Private or Confidential. For your mind’s ease, lease check with your systems administrator to see if your emails are actually secure.